SeaPort-e Contract N00178-15-D-8065

Aerosol Monitoring & Analysis, Inc. (AMA) intends to provide support services within the Zone 2 National Capital Region for all NAVSEA Program Executive Offices, Directorates and Field Activities through the SeaPort-e Contract for the following Functional Areas:

3.2 – Engineering, System Engineering and process Engineering Support
3.9 – System Safety Engineering Support
3.16 – Logistics Support
3.17 – Supply and Provisioning Support
3.18 – Training Support
3.20 – Program Support
3.22 – Public Affairs and Multimedia Support

The above Functional Areas will be supported through AMA’s Safety and Industrial Hygiene Services, Indoor Air Quality and Mold Inspections and Surveys, Hazardous Materials Inspections, Design Surveys and Abatement Monitoring, Environmental, Health & Safety Training, and Expert Witness/Litigation Support.

Task Orders Received

New Contractor – Task Orders will be posted here once received.

Team Members Proposed

Team Members’ information will be posted here if/when companies are added to our contract.

Quality Assurance Program

AMA’s QA/QC program ensures project accuracy and thoroughness. A summary of our QA/QC procedures is as follows:

Consulting Quality Control Program

AMA’s QA/QC program relies on the combined professional experience and expertise of Certified Industrial Hygienists (CIH), a Certified Safety Professional (CSP), Project Managers (PM) and Industrial Hygienists (IH). AMA has six basic areas of this QA/QC process:

1. Evaluation and sampling protocol or requirements: IH and Project Manager review detailed work order. Key aspects of the project clearly identified and communicated. Sampling methods are outlined in AMA’s extensive Technical Guidelines, which adhere to NIOSH, EPA, and OSHA sampling protocols. AMA’s staff are all properly trained and accredited (where required) in the proper procedures for collecting environmental samples. Prior to arriving on the project site, AMA staff is briefed by the Project Manager on sampling rates, volumes, quantities and other parameters established in the project specific sampling protocol.

2. Job Site Procedures & Field Documentation: Field staff use pre-printed calibration, sampling, and inspection and field observation forms. Each sample collected is given a unique identification number that correlates to the specific job site and date of sampling. This unique sample number is then transcribed onto the laboratory chain of custody as well as field documentation sheets. Thorough field documentation is an integral part of AMA’s QA/QC program. Standardization of job site procedures and field documentation forms ensures consistent quality and facilitates QA/QC review of project data. Project Manager reviews and debriefs daily activities with IH.

AMA has established sampling protocols for the various types of environmental samples collected. Each staff member is properly trained on how to properly collect environmental sample, whether it is for asbestos bulk sample (PLM), asbestos air sample (PCM), or other types of samples.

3. Laboratory QA/QC: AMA’s laboratory carries full accreditation from AIHA and NIST/NVLAP for asbestos and lead analysis. Accreditation agencies complete yearly audits of our QA/QC procedures within the laboratory. For other types of analyses, AMA uses only accredited laboratories such as those accredited by the AIHA or other accrediting organizations.

4. On Site Analysis: AMA participates in the AIHA’s Asbestos Proficiency Analytical Testing (PAT) Program and the AIHA’s Asbestos Analyst Registry Program. IHs who read fibers-in-air samples on site participate in AMA’s internal Asbestos QA/QC Program. Every analyst conducting on-site analysis has been fully trained with the NIOSH 582.

5. Equipment Calibration & Maintenance: Air sampling pumps and direct-reading sampling instruments are calibrated before and after each use by means of a primary calibration standard or secondary calibration standard. Secondary calibration standards are calibrated against a primary calibration standard. Some pneumatic (ventilation measuring) and electronic instruments are sent back to the factory for annual calibration. Any piece of equipment that does not appear to be working correctly or that cannot be calibrated against calibration standards is sent back to the factory for service. Only premium sampling media and calibration gases that are within its stated service life are used.

6. Report Generation: Project Manager directs the IH on the content and format of report from AMA’s library of standard report format. Project Manager reviews and over-sees production of the draft report. Peer review of the report is performed by senior staff (CIH, CSP, CHMM, Project Manager). No report or other work product is issued to the Navy unless it has been peer reviewed first.

Note: Subcontractors, if utilized by AMA, are required to adhere to all of our standards, methodologies and QA/QC procedures.

Training Quality Control Program

The AMA quality control plan for environmental health and safety training programs will be under the direction of the Director of Training (DOT) and will be used to maintain and improve the quality of the courses offered by AMA.

1. Procedures for review of instructor competency by the DOT and President of AMA include:

A. Bi-weekly instructor/staff meetings, which include a review of all previous courses, held since last meeting.

B. Semi-annual assessment of the instructor’s psychological and physical training environments. Assessment checklists developed by the National Environmental Training Association (NETA) are utilized.

C. Annual and on-going performance reviews of each instructor are on both formal (annual) and informal (on-going) basis to assess their competency, accuracy in material delivery, presentation style and ability to facilitate the lecture and hands-on learning activities.

2. Procedures for periodic revision of training materials and course tests to reflect innovations and regulatory changes in the field of environmental, health and safety.

A. Each course is reviewed to identify the following:

i. Course Conduct
ii. Depleted materials and supplies
iii. Regulatory changes/challenging questions identified through group/course discussions
iv. Participant course evaluation comments and recommendations to indicate the value of training materials presented.

B. Quarterly review and revision, if appropriate, of course materials and test to assure that innovation in the field are reflected in the written exam.

C. Course materials update and test revisions within sixty (60) days of a regulatory or recognized industry standard change.

D. Annual review and revision of affected course manuals, handouts, hands-on exercises, equipment and audiovisuals to assure accurate and current information is presented.

All personnel employed by AMA in the performance of this contract will comply with all applicable federal, state, and local laws/standards/regulations, and Navy requirements.

Points of Contact

For information related to SeaPort-e and/or customer satisfaction with services performed, please contact:

Todd M. Woerner

Charles F. Ryan, III
Vice President, Finance